CMS User Guide
This guide provides an overview of how to use the university's Content Management System (CMS).
For further instruction on specific topics or to receive a CMS login, please request a CMS training session. We welcome your questions and comments, contact us.
New to the CMS? Watch the full recording of our live introductory training session, delivered by Hannon Hill. This two-hour walkthrough, recorded September 24, 2026, covers all the basics in one continuous session. To view it, sign in to Google with your ontariotechu.net account. For help with a specific task, use the table of contents or search below.
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Table of contents
- 1. CMS and web overview
-
2. General guidelines
General guidelines
In this section:
- accessibility
- naming conventions
- asset, page, menu, and URL naming conventions (Display Name, Title, System Name)
- website guidelines
- writing
-
3. Navigation menus
Navigation menus
In this section:
- overview
- CMS folder structure and publishing the navigation menu
- menu types
- modifying menu items
- add, edit (rename), reorder, delete and archive menu items
- sidebar options
- navigation menu
- call-to-action buttons
- widgets
- overview
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4. Page content
Page content
In this section:
- creating content
- page components
- accordions
- auto-indexed links
- button layout
- list layout
- thumbnails layout
- banner image/video
- card grid
- columns/standard columns
- embed code/form
- import content from another page
- photo gallery
- tabs
- using the content editor
- copying and formatting text from other sources (such as Microsoft Word)
- links (internal, external, anchor, reference links)
- tables
- text formatting (headings, bolded text, lists, underlining and italics)
- metadata
- page visibility and access
- Hide pages from the navigation menus or password protect pages.
- search engine options and optimization
- Improve search engine results or hide pages from search engines.
- page visibility and access
- drafts and previews
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5. Assets (documents and images)
Assets
In this section:
- 6. User roles and workflows
Features of the CMS User Guide
- Bolded text indicates a definition or CMS menu item or field.
- How to guides are detailed, step-by-step instructions on how to complete a task.
- Throughout the CMS User Guide, you will see highlighted sections like these:
Grey highlighted sections indicate an important note or tip.
Blue highlighted sections indicate an important brand guideline that must be followed.
Red highlighted sections indicate an important accessibility rule that must be followed.